Executive personal assistant (Remote)

About us:

Evo Systems, we are dedicated to transforming the way real estate professionals sell off-plan properties. Since 2022 we are based in Dubai Silicon Oasis, a hub of innovation and cutting-edge technology in the UAE. 

Project overview:

Our solution operates across three streams to boost sales for developers during the off-plan stage of residential property sales. We focus on visualization and offer a quick selection of options for clients choosing apartments, whether for investment or personal living. The tool is currently used by agents and sales managers on all devices.

• Web brick — interactive online catalogue
• Push plan — AI 3D tour generation
• Agent pluss — connection with 50 000+ globally

Who we’re looking for

We are looking for a highly autonomous and systematic Executive Personal Assistant to work closely with the CEO. This is a remote role that requires alignment with the CEO's timezone (a timezone difference of up to -3 hours is preferable). If you are a proactive problem-solver who thrives on structure and precision, we would love to talk to you.

Key skills:

• Proactive Anticipation: Ability to foresee needs and address tasks before they become urgent.
• Systematic & Structured Approach: Exceptional organization skills for managing workflows, documents, and data.
• Superb Punctuality & Reliability: Unwavering commitment to deadlines and schedules.
• Autonomy: Capable of working independently with minimal direction, taking ownership of tasks.

Our ideal candidate:

• Degree in a non-liberal arts field such as Finance, Law, Business Administration, or a related area.
• English proficiency at B2 level or higher.
• Advanced knowledge of Excel (formulas, functions, data management).
• Proven experience in handling business documentation (contracts, supplements, invoices).

Desirable:

• Experience in a startup or fast-paced tech environment.
• Basic understanding of risk assessment in business documents.

What will you do in this position?

• Executive Support: Act as a force multiplier for the CEO by handling a wide range of business and personal tasks, ensuring their time is focused on strategic priorities.
• Document Management: Prepare, proofread, and format contracts, supplements, and other business documents.
• Financial Administration: Create and manage spreadsheets, budgets, and estimates using advanced Excel functions.
• Invoicing: Issue and control invoices for clients and partners.
• Workflow Organization: Maintain an efficient document flow and ensure all tasks are completed punctually.
• Handling a variety of ad-hoc business and personal tasks (e.g., research, logistics, information gathering).