Executive Corporate Assistant

We’re an international technology company operating in a highly specialized industry.
For confidentiality reasons, we don’t disclose the company name in public job postings. We’ll be happy to share the company name, legal entity, and full details during the first introductory call, before any technical assessments or document exchange.

We are seeking a highly organized and proactive Executive Corporate Assistant to provide comprehensive support to our founder. You will be at the forefront of an environment where every task is a challenge to unlock a new side of your creativity.

Please note that you are going to work with business tasks only, not personal assignments.

What You'll Be Doing:

• Being a master of unraveling the corporate email labyrinth, swiftly distributing cases to their designated departments - and making sure none of them quietly dies on arrival.

• Taking the founder's task management to the next level, using modern tools.

• Optimizing and maintaining the daily workflow of the founder: tasks, plans, conference calls, meetings, scheduling - across a handful of time zones that rarely agree with each other.

• Organizing and crafting the most ideal experience - whether online and offline meetings (external or internal).

• Serving as the coordination point where all the wires meet: cross-team projects, the assistants' team, travel logistics, events, and every other moving part that needs one person holding the thread.

• Being the trusted keeper of things not meant to travel - commercially sensitive information stays exactly where you found it.

• Being the founder's secret weapon, accomplishing any mission bestowed upon you within the company.

• Business travel required at least twice a year.

What We Look For In You:

• Excellent communication skills in both Russian and English.

• Love for tables and maintaining order in any data.

• You embrace attention to detail as your own personal mantra, fearlessly taking on routine tasks.

• Familiarity with various task management tools.

• You are a strong critical thinking person with an insatiable hunger for proactive problem-solving - you want to foresee challenges before they arise and seize opportunities before they slip away.

• Understanding the subtle nuances between reminding the founder and ensuring that a case is completed or resolved independently.

• The instinct for what is yours to decide and what is the founder's - and the confidence to act on the first without asking about the second.

• A working day that overlaps generously with Dubai timezone.

• Bachelor's degree.

• Successful experience as a Business/Executive Assistant in an international company for at least 5 years.

Why Should You Join Our Team?

• A fully remote position, but you are welcome to use our offices.

• Work with a dynamic and energetic team.

• Plenty of challenging tasks and ample opportunities for professional growth.

• A front-row seat to how decisions actually get made at the founder level.

• The opportunity to transparently see the impact of your work on processes in a big international company.